Purchasing Executive

Fratelli Cosulich Bunkers (S) Pte Ltd is looking for a Purchasing Executive to join the office in Singapore. 

KEY RESPONSABILITIES:

• Ensure that Purchase Orders are processed in adherence to Company's purchasing guidelines
• Ensure all orders for vessels' requirements have been placed against requisitions approved by Technical Superintendent or Marine Superintendent
• Negotiate with vendors for best pricing and other terms (payment/delivery terms, etc.)
• Carry out  the current system of invoice processing and checking for spares and stores ordered
• Review requisitions and clarifies with marine/technical dept on any discrepancy or incomplete information with regards to specification, quality, quantity and delivery requirements 
• Prepare monthly status of spares for the fleet 
• Mantain and update approved vendor list files
• Evaluate new vendors and reassess the existing vendors based on the procurement policies to shortlist and recommend vendors for approval under the supervision of Senior Management
• Plan or arrange the transport for the collection/stores to the respective ships according to the information provided by the Superintendents 
• Mantain updated filing system for SR, PO, DO, WO, pass out notes to the review purchasing logistics
• Prepare audit for procurement activities and provide information for audit close-out to resolve the issue raised, documenting and mantaining the reports for further process improvement
• Arrange shippents of stores and spares by air, sea and road freight to and from Singapore and overseas ports
• Review and ascertain the best products and supplies in terms of best value, delivery schedules and quality
• Perform other duties as assigned by the Asst. Purchasing Manager/ Senior Management

• Minimum Diploma in Procurement/ Logistics/ Marine or Procurement related studies 
• At least 1 year purchasing experience, preferably in marine sector or shipping industry
• Computer literate and competent in Microsoft office 
• Exellent verbal communication and written in English
• Indipendent, pro-active, result-oriented, and possess good interpersonal and negotiation skills