Purchasing Executive

Fratelli Cosulich Bunkers (S) Pte Ltd is looking for a Purchasing Executive to join the office in Singapore. 

• Ensure that Purchase Orders are processed in adherence to Company’s purchasing guidelines.
• To ensure all orders for vessels’ requirements have been placed against requisitions approved by Technical Superintendent or Marine Superintendent.
• Negotiate with vendors for best pricing and other terms (payment/delivery terms, etc.).
• To carry out the current system of invoice processing and checking for spares and stores ordered.
• Reviews requisitions and clarifies with marine/technical dept on any discrepancy or incomplete information with regards to specification, quality, quantity and delivery requirements.
• Prepare monthly status of spares for the fleet.
• Maintain and update approved vendor list files.
• Evaluate new vendors and reassess the existing vendors based on the procurement policies to shortlist and recommend vendors for approval under the supervision of senior management.
• Plan or arrange the transport for the collection/transfer of spares/stores to the respective ships according to the information provided by the Superintendents.
• Maintain updated filing system for SR, PO, DO, WO, pass out notes to review purchasing logistics.
• Prepares audit for procurement activities and provides information for audit close- out to resolve the issues raised, documenting and maintaining the reports for further process improvement.
• To arrange shipments of stores and spares by air, sea and road freight to and from Singapore and overseas ports.
• Review and ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
• Perform other duties as assigned by the Purchasing Manager/Senior Management.

• Minimum Diploma in Procurement / Logistics/ Marine or Procurement related studies.
• At least 1-year purchasing experience, preferably in marine sector or shipping industry.
• Computer literate and competent in Microsoft office.
• Excellent verbal communication and written in English.
• Independent, pro-active, detail-oriented, and possess good interpersonal and negotiation skills.